The 5 best business travel management companies in Scotland

Any travel manager who’s had to book and deal with organization journeys devoid of the enable of a travel management enterprise (TMC) will know it is not an simple undertaking.

Endlessly searching for acceptable accommodation on various websites. Chasing down plenty of invoices from a lot of workers. Generating sure all travelling workforce are risk-free at all instances. The checklist of tasks goes on and on, and we have not even stated trying to keep within your company’s vacation budget but!

In this tutorial you will come across a critique of the best 5 business journey management corporations in Scotland. We’ll also briefly explore the major added benefits of applying a vacation management organization, and the main attributes to seem for when picking which organization to go with.

What are the main benefits of using a travel management enterprise?

Conserving cash, saving time, maintaining employees safe and content. These are the noticeable rewards that arrive with employing a travel management company.

Listed here are just some of the methods present day organization vacation management firms can assistance you accomplish these positive aspects:

• Negotiating the most effective bargains: Travel administration companies can help you decrease the amount you commit by negotiating the ideal small business vacation fees on your behalf. They can also help you variety prolonged-expression partnerships with airways and inns to support you slash travel charges going forward.
• Specific travel and expenditure reviews: Optimizing your travel finances based on past trips is just one of the ideal ways you can lower enterprise travel expenses. Vacation management providers present detailed journey and cost reports to enable you do just that. They also centralise all of your vacation data in a single put, offering you deeper insight into journey devote and journey programme efficiency.
• Save time with all the things in a person position: Fashionable corporate travel management organizations enable you to centralise all enterprise journey procedures. They should supply you with a one user-friendly system that lets you deal with everything from scheduling and travel plan compliance, to journey protection management and invoicing. 
• Self-reserving for added effectiveness: Present day travel management platforms make it possible for your workforce to make their possess vacation arrangements. This indicates no extra back again-and-forth involving you and multiple workers over what desires to be booked and why.
• Guaranteeing travel plan compliance: You set journey guidelines in place for a motive to reduce fees, streamline procedures, and hold workers safe and sound. Inevitably however, workforce generally make preparations that slide exterior your journey policy. By employing a vacation management organization you can quit this from occurring, because their system will flag or block any unauthorised bookings.
• Staff protection and satisfaction: If you want to maintain your personnel delighted and free from harm though travelling, each journey requires to be managed proficiently, and meticulously. Contemporary vacation management companies present substantial risk management, shopper support, and even traveller monitoring remedies to make this as simple as feasible.

Attributes to look for when choosing a vacation administration enterprise

Modern day travel management providers can help you conveniently handle every component of your company’s company trips. But not all vacation administration alternatives are made equal!

Right here are the primary functions you need to seem out for when picking out your desired alternative:

• Extensive journey inventories: To persistently fulfil your enterprise travel requires, a modern journey administration system need to provide a large array of journey and lodging selections. This must contain the ability to e-book different modes of transportation, this sort of as trains and rental automobiles.
• Flexibility: Cancellations and last-minute changes are however all way too common in the enterprise journey globe, so deciding upon a travel management remedy with flexible scheduling options is vital.
• Thorough buyer assist: If matters go erroneous on a business enterprise trip, you or the small business traveller concerned will need support from your journey administration firm. If you can’t simply get in contact with a actual human 24/7 to offer with any challenges that arise, the shopper guidance they’re presenting isn’t excellent sufficient.
• Centralized bill assortment: A single of the key reasons for making use of a vacation management firm is to help you save time and streamline processes. So regardless of what alternative you opt for, it ought to consolidate all your month-to-month invoices into just one one vendor bill.
• Reporting/knowledge abilities: Comprehensive travel/expense experiences, and intuitive data representation are important for figuring out and employing commit optimisation actions. Fashionable journey management companies really should often present these features.

The 5 most effective corporate travel management companies in Scotland

Centered on the added benefits and characteristics discussed over, beneath is our decide of the 5 top company journey management firms in Scotland:

1. TravelPerk

TravelPerk presents an all-in-a person electronic alternative that aids you regulate every aspect of company journey. With TravelPerk, the total business enterprise travel reserving system from commence to finish is included within a person centralised system.

As properly as the relieve of use this centralised process delivers, TravelPerk also has a lot of other attributes that set it apart:

• The world’s premier travel inventory for flights and lodging suppliers.
• Integrated journey policies and in-app approvals — this involves acceptance workflows, and the means to customise strictness stage for every workflow.
• FlexiPerk, a cancellation policy that allows you terminate vacation preparations up to two several hours right before departure with a confirmed refund of at least 80%.
• 24/7 buyer help with genuine individuals and a 15-2nd reaction rate.
• TravelCare, a travel security and chance management remedy that gives safety alerts, and complete visibility into all traveller places and affiliated pitfalls.
• Centralised invoicing for all organization journey — removing the will need for invoice requests and reminders.
• Adaptable, intuitive, true-time reporting covering every factor of your business enterprise journey, which includes costs, carbon emissions and more.
• Swift and pain-free VAT reclaim option.
• Substantial catalogue of integrations with 3rd occasion software.
• TravelPerk Situations, an situations management remedy that handles everything from kick-offs and offsites to functions, enabling remote and hybrid groups to hook up in genuine life.
• Carbon offsetting with GreenPerk — to enable integrate environmental sustainability into your vacation program.

All-in-all, combining these functions makes a thorough journey administration platform that can seamlessly provide the small business journey requirements of any organization, significant or little.

For Scottish-centered businesses, TravelPerk’s acquisition of British isles organization journey professional Click Journey final calendar year tends to make it a particularly acceptable decision, as the system has currently acquired a foothold in the United kingdom.

2. EQ Travel

EQ Vacation is a corporate vacation management company launched in 2011 and headquartered in Dunfermline in Scotland.

EQ Travel’s most important attributes contain:

• Flight, rail, hotel, condominium, and motor vehicle reservations.
• On the net scheduling system with the ability to combine travel policies.
• A 24-hour emergency contact staffed by the EQ team.
• Personalised vacation management reports, like danger administration reporting.
• Conference and situations administration.
• Incentive travel (outings rewarded to leading performers in your business).
• Medical trial journey.
• Ancillary services these as chauffeur use, currency, ferries, passports and visas, airport parking, aircraft charter and private jet use.

EQ Journey gives lots of beneficial characteristics for booking visits, but it is not a thorough journey administration provider. It doesn’t give any cost management or centralised invoicing methods, or crucial attributes like versatile cancellation, VAT reclaim, 3rd celebration application integration, or a carbon offsetting plan.

It also works by using Concur as its self-reserving system, which has been given various assessments on-line stating that the user interface is not person-helpful.

3. Stewart Journey Management

Started in 1972, Stewart Vacation Management is an skilled journey administration organization with its headquarters in Glasgow.

Although not solely focused on the business enterprise journey sector, Stewart Travel Management however has a great deal to offer its corporate shoppers:

• Air, lodge, rail, ferry and vehicle bookings.
• Global air ticketing system that gives the very best prices on in excess of 900 airways across more than 51 countries.
• On line scheduling portal with journey coverage integration.
• 24-hour crisis guidance support.
• Devoted account manager.
• Committed meeting and party administration team.
• Personalized management reporting, with publish-trip vacation information on need.
• Adaptable payment methods (which include credit history conditions).
• Traveller tracking — Stewart Journey Administration can right away identify all travellers in a unique region and get hold of them by email or SMS message.
• Chauffeur company, visa/passport support, airport lounges, transfers and parking.
• Offshore and maritime fares.

Stewart Journey Administration comes with a good assortment of functions, but is lacking significant remedies like adaptable cancellations, VAT reclaim, and carbon offsetting.

4. The Journey Business Edinburgh

The Journey Organization Edinburgh is an unbiased travel agency with over 30 decades of practical experience in the travel sector.

They supply leisure vacations and honeymoons as well as small business travel management products and services. For firms, The Journey Business Edinburgh gives a variety of options:

• Air, hotel, rail, ferry and auto retain the services of.
• Account Management.
• Vacation plan administration (together with ideas on how to enhance compliance.)
• Meetings, incentives, conferences, and function administration.
• Traveller monitoring — with 24/7 crisis service.
• Multi-stage, in depth administration facts accessible on-line, as perfectly as specified periodic reports.
• Reserving approach evaluation.
• Cost financial savings by means of cost reduction organizing and implementation.
• Regular monthly invoicing — The Vacation Enterprise Edinburgh will pay back for almost everything on your behalf and bill you once per thirty day period. They can also set up bill backs for foods and added hotel expert services so your workforce really don’t have to shell out upfront and then claim expenditures.

The Journey Business Edinburgh has a wide emphasis which consists of many leisure journey expert services, but they also offer you plenty of functions for corporate clients. If you’re wanting for an all-in-a person digital remedy though, you won’t find that in this article. The Journey Firm Edinburgh do not give a single centralised platform for finish-to-end journey scheduling and administration. The support they offer is far more of a traditional, offline service.

5. Journey CTM

With its head workplace in London, Vacation CTM was founded in 1994, and focuses on coming up with customised vacation remedies for its shoppers.

Vacation CTM’s primary features involve:

• All modes of transport protected.
• Focused strategic account supervisor.
• Person-helpful on line reserving resource with developed-in approval workflows and journey policy integration.
• Client-centric travel technological know-how, which include a suite of interconnected vacation instruments.
• Situations administration.
• Localised just after-hrs emergency travel aid.
• Traveller monitoring.
• Field-certain options — for event travel, sports travel, and ERM (vitality, resources, and marine) vacation.
• Carbon reporting and offsetting.
• Traveller wellbeing reporting.

Vacation CTM is a modern corporate journey management solution with handy, customisable options. Nonetheless, the system has confined third-celebration software program integrations, can’t guarantee 100% travel policy compliance, and does not present adaptable cancellation/vacation remedies. 

If you are dependent in Scotland and you are looking for a travel manegement option to help your business prosper, there are quite a few superior selections out there. If you are searching for a finish, remarkably-rated, finish-to-conclusion resolution, TravelPerk can more than deliver. If you’d like to uncover out more about how TravelPerk can optimise your company’s organization journey method, access out for a totally free demo today.